Build an inventory your team can actually use
Organize the list by work area: individual offices, shared workstations, meeting rooms, reception and storage cupboards. Count desks, chairs, cabinets and boxes, and flag large furniture or equipment separately.
Include photos and dimensions for conference tables, tall cabinets and other pieces whose size or construction may affect the move. Identify anything attached to a wall, floor or technical system so preparation responsibilities are settled before carrying begins.
- Workstation and room counts with larger furniture listed separately.
- Approximate boxes by team or destination area.
- Furniture disassembly and assembly requested.
- Heavy equipment, delicate components and access restrictions.
Use a simple destination label system
Give each destination room or workstation a clear identifier and put it on the corresponding furniture and boxes. For example, a room name plus a desk number can keep a chair, pedestal and boxed desk contents together.
Share a basic floor plan and choose one person who can resolve placement questions. Labeling works best when the names on the boxes match the names on the destination doors and plan.
Separate equipment preparation from the physical move
Your business should decide who backs up data, disconnects equipment and makes it ready for transport. Computers, monitors and peripherals need an agreed packing approach, with cables and accessories kept identifiable.
IT setup, network work, equipment commissioning and other technical services are not assumed to be part of office moving. Tell us what will be disconnected and ready, and what requires separate preparation before the moving appointment.
Pack the office around work that still needs to happen
Identify files, supplies and shared equipment that can be boxed early, then distinguish items the team needs until the final workday. Keep sensitive records under your business’s chosen handling arrangements.
Packing help can be requested for selected work areas or a wider scope. Specify the contents, materials and labeling plan. Packing and unpacking are billable work, and applicable supplies are charged separately.
Coordinate the two buildings and your operating schedule
Collect the permitted move hours, dock instructions, elevator reservations and access contacts for both sites. If the business stays open, identify the areas that must remain usable and the order in which furniture can be released.
Evening, weekend and staged moving requests can be reviewed. Confirm the actual arrangements before making reopening plans that depend on them. Moving time depends on preparation, inventory and access, so a desired business deadline needs to be discussed early.
Make the destination ready for placement
Have the agreed rooms accessible, the layout available and a decision maker present. Identify furniture that needs assembly and the order in which the spaces should be addressed.
For a move within the building, labor only may fit. For a relocation between addresses, include the truck plan. A complete inventory helps the moving estimate reflect the business contents rather than just an office square footage.
Before you book
Can you move a small office or a few workstations?
Yes. Send the furniture and boxed contents, the origin and destination rooms, and the building access. A move within the property may suit labor only; a move between addresses needs a transportation plan. Service minimums still apply.
Do you disconnect and reconnect computers?
Technical disconnection, network work and installation are not assumed included. Have your team identify who prepares the equipment and who sets it up afterward. We need the physical inventory and packing requirements for the move itself.
Can you help pack office contents?
Yes. Identify the work areas and contents requiring packing, with the destination labels and any handling instructions. Packing and applicable materials need to be included in the estimate.
Can we keep operating during the move?
Explain which spaces must remain active and whether the move needs stages. The layout, inventory and access determine what can be planned. Your business should confirm its operating arrangements alongside the agreed moving sequence.
Can we request an evening or weekend move?
Yes. Send the preferred timing and the hours permitted by both buildings. Crew, truck and access arrangements need confirmation. A requested time is not a confirmed appointment until those details are agreed.
How should we handle confidential files?
Your business should decide who packs and controls confidential material and how it is labeled. Share the physical moving instructions without placing private record details in an ordinary quote request. Keep any records outside the moving scope clearly separated.
Can you move a conference table that needs disassembly?
Send photos, dimensions and any assembly instructions. Include attached power or data components that your team needs to prepare. Disassembly and assembly can be considered within the moving scope and estimated time.
What is different about a broader commercial move?
Commercial projects may include business furniture, staged appliances or boxed contents across several work areas. Share the exact inventory and site conditions. Office moving focuses on workstations, office packing and the layout of the next workplace.